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Travel and Recommitment

Recommitment
Travel policies

Recommitment

Over the course of your training season, the forms for recommitment, race entry and travel, hotel and weekend event options will be posted here.

It is very important that you fill out all forms completely and return them to us before the deadline stated. If you do not submit your forms on time we cannot guarantee you a race entry, hotel room, airfare, or tickets to the event weekend activities.

The forms are in PDF format. You probably already have a PDF reader on your computer; if you don't, install Adobe Reader or Foxit Reader (a lighter alternative) before you get started.

Again, completely fill out ALL forms for your event and return them before the deadline.

Recommitment packages

• Nike Women's Marathon (San Francisco, East Bay and Marin teams)
  Complete all forms before Friday, August 28:
  Recommitment Agreement
  Event Weekend Form
  Payment Form
  Race Entry

• Nike Women's Marathon (RWC and Solano teams)
  Complete all forms before Friday, August 28:
  Recommitment Package
  Race Entry

How to submit recommitment packages

There are four ways to submit the PDF forms:

1. Green: No need to print out any paper! Submit the forms electronically via pdfescape.com.
   • When you first click the link, PDFescape will ask you to create an account, but you can just ignore the question and continue without an account.
   • You can load the form into PDFescape two ways: load the forms from this page, or upload the forms from your computer.
     • To load a form from this webpage, right-click on a form link above and click "Copy Shortcut". In PDFescape, click "Open a File From The Internet" , then put your cursor in the URL box and hit ctrl-V.
     • To upload a form from your computer, first right-click on the form link above and choose "Save Target As", then choose a location on your computer and click "Save". In PDFescape, click "Open a File From Your Computer", then click "Browse" to upload the form from where you saved it.
   • With the form open, use the "Text" button to lay out text as you would on pen and paper. When asked to provide your signature, just type your name and the date.
   • To submit the form, choose "Save as PDF" from the File menu, and check the box for "Email PDF to me as well". In the Email Address field type sftntinfo@lls.org (SF, Marin and East Bay teams) or rwc@lls.org (RWC and Solano teams, then click "Save and Download" to submit the form and save a copy on your computer.
2. Email: Print the forms and fill them out, then scan and email them to sftntinfo@lls.org (SF, Marin and East Bay teams) or rwc@lls.org (RWC and Solano teams).
3. Fax: Print the forms and fill them out, then fax them to 415-625-1159 (SF, Marin and East Bay teams) or 707-303-4810 (RWC and Solano teams).
4. Mail: Print the forms and fill them out, then mail them to 1390 Market St Ste 1200, San Francisco CA 94102 (SF, Marin and East Bay teams) or 555 5th St Ste 320, Santa Rosa CA 95401 (RWC and Solano teams).

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Important travel policies

Please respect the due dates listed for the Travel Forms. We may not be able to make reservations on your behalf if we do not receive your forms on time. Thank you!

Hotel

• You will be notified of the team hotel at approximately the time of recommitment.
• Changes should not be requested after the Hotel Form Due Date.
• The Society will only book a maximum of 1 room per participant, coach or staff. If you choose to share your room with your guest or have a single room you will be required to pay for the extra room rate, plus tax.
• You may also be required to pay additional charges for 3 or more adults in a room, dependent on hotel policies.
• Hotels have different policies regarding maximum room capacity and additional charges for a 3rd or 4th person in a room. You will be notified of this on the guest reservation form.
• There is a $10 Society administrative fee for each guest over 12 years old.
• All hotel incidental charges (such as phone calls) are the responsibility of the participant, and you must provide a credit card upon check-in to cover these expenses.
• The Society will only book room nights for your chapter's designated arrival/departure dates, i.e., Group Travel Dates.
• Team members are paired with other team members from your chapter or division. If a match is not available you may be asked to room with a team member outside of the Greater San Francisco Bay Area Chapter.
• If you require additional rooms for guests or any extra nights for yourself, you must make these reservations on your own directly with the hotel. The Society is not able to guarantee the availability or room rate for these additional arrangements since they are handled separately from our group reservations.
• All rooms are requested as non-smoking rooms; however, we cannot guarantee that everyone will receive non-smoking rooms.

Air and ground travel policies

Please respect the due dates listed for the Event Weekend Travel Forms. We may not be able to make reservations on your behalf if we do not receive your forms on time. Thank you!

• The Chapter will make air reservations for the travel dates using the best possible choice of airports for that trip. Flight information is subject to change.
• Changes should not be requested after the due date.
• All airlines, regardless of international or domestic travel, require that your ticket be issued with the same name that is listed on your driver's license or passport.
• Security fees and fuel taxes may be added to the ticket price at the airline's discretion.
• Flight information is subject to change. You will be informed of changes in flight number, departure times and pricing. Seats are as available and as per rules of the airline.
• Should you require flights outside of our group block, our travel agency will book your travel for you and apply the cost of the group flight to your individual plans.

Ground transportation

• When the Society provides a group flight, Ground Transportation refers to airport transfers from that flight. Depending on hotel location and event logistics, it may also refer to buses to/from the Pasta Party, Victory Party and Start/Finish of your event.
• Participants are required to provide their own transportation to and from the departing airport.
• Transportation from the destination airport to the hotel and back is provided by the Society only if you are traveling on the team flight and purchased your ticket through us.
• If you are flying outside of the group block, you are responsible for your own airport transfers including the cost.
• Each event is unique in type of on-site transportation provided based on the hotel proximity. The Travel Forms Packet will contain information on paying the ground transportation fees for your guest. The Things to Know Before You Go packet distributed prior to departure will give all the specific information regarding on-site transportation.

Guest policies

• Guests may take advantage of any or all of the services provided, including air, hotel, transportation and parties. (In rare instances, hotels are limited and we cannot make reservations for guests. You will be notified of this exception very early in the season.)
• Payment for guest services is required at the time of reservation. You must pay for your guest; we will not bill your guest.
• Payments are not refundable.
• If you bring a child with you to an event, you are responsible for the care of that child for the weekend. The Society's staff members are not permitted to provide childcare or to bring children with them on event day.

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This website is a guide for registered participants of The Leukemia & Lymphoma Society's Greater San Francisco Bay Area Chapter Team In Training. To become a participant, fill out our Tell Me More form and join the race to cure blood cancers!

© 2008 The Leukemia & Lymphoma Society, Greater San Francisco Bay Area Chapter

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